Must reside in Montana or relocate there; weekly in-office days are required in Missoula.
Bachelor's
Category
Administrative & Executive Assistance (1)
Required Skills
Inventory Management
Requirements
A bachelor's degree in Business Administration and at least three years of job-related experience, or an equivalent combination of education and experience.
Ability to manage multiple priorities and deadlines, maintain reliable follow-through, communicate proactively, and exercise sound judgment.
Ability to recognize emerging issues, changing priorities, sensitive dynamics, and operational, facility, visitor, or workplace-safety concerns.
Ability to communicate professionally, solve problems constructively, and work effectively with diverse personalities and perspectives.
Ability to handle financial, personnel, and other sensitive information with discretion.
Ability to apply agency policies and procedures consistently and demonstrate stewardship of public resources.
Responsibilities
Ensure the security of the regional building and grounds.
Coordinate operations and maintenance of the headquarters facility.
Monitor expenditures for Operations and Financial Services Division budgets.
Assist in developing Executive Planning Process budget requests.
Coordinate with program managers on budget formulation, work planning, and facility maintenance to achieve regional goals and objectives.
Supervise, train, and support three full-time employees and occasional work-study or temporary employees.
Oversee and direct financial processing of license remittances and recreational-use fees.
Provide administrative support to the Regional Supervisor.
Manage schedules and logistics for headquarters meeting rooms.
Support planning and logistics for regional and Citizen's Advisory Council meetings.
Manage regional records, procurement, inventory, and disposal of obsolete equipment.
Support administrative processes associated with MEPA, permitting, public comment, Commission meetings, Parks Board meetings, and other public-facing or regulatory work.
Build productive working relationships across divisions, programs, work units, and regions.
Provide effective supervision, mentorship, and team building.
Provide customer service and information to the public regarding hunting, fishing, trapping, hunter education, bow hunter education, parks and recreation, fire restrictions, license sales, drawing applications, hunting access programs, website navigation, and referrals to appropriate outside agencies.
Please remember to attach the required documents listed in this announcement.
Resume
Cover Letter
References
Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11\:59 PM Mountain Time on September 20, 2026. You must apply through the State of Montana Career site.
Special Information\:
Identity of applicants who become finalists may be released to the public if the Department deems it necessary. Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance. Other benefits include retirement, paid vacation, sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).
A successful applicant will be subject to a background investigation.
Women and minorities are under-represented in this job category and are encouraged to apply.
Telework\:
You must reside in Montana (or move to Montana) to accept this position. In this position you will be afforded the opportunity to telework, however there will be required weekly in-office day(s) in Missoula.Specific conditions will be provided by the supervisor and must adhere to state policy.
Effective June 22, 2026, this agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https\://www.e-verify.gov/
Specific Job Information\:
The FWP Regional Headquarters in Missoula serves as the administrative center for regional employees and volunteers. FWP Regional Headquarters manages abundant wildlife, fisheries, and parks programs across seven regions of Montana and supports the overall success of these programs. The Regional Headquarters office is the primary contact for the general public with the department and provides information on rules, regulations, statutes, recreational opportunities, and other general information across all divisions (i.e., Parks, Enforcement, Wildlife, Fisheries, Human Resources, Comm Ed) within the department, whether in person, electronically/virtually, or via telephone.
Job Duties\:
The Regional Office Manager reports to the Administrative Support Operations Bureau Chief and supports the Regional Supervisor and regional programs. This position ensures the security of the regional building and grounds; coordinates operations and maintenance of the headquarters facility; monitors expenditures for the Operations & Financial Services Division’s budgets; and assists in developing Executive Planning Process budget requests. The Regional Office Manager coordinates with program managers on budget formulation, work planning, and facility maintenance to achieve regional goals and objectives.
The Office Manager supervises, trains, and supports three full-time employees and occasional work-study or temporary employees. This team provides a high level of customer service to the public regarding laws, regulations, and rules related to hunting, fishing, trapping, hunter education, bow hunter education, parks and recreation, fire restrictions, license sales, drawing applications, hunting access programs, website navigation, and referrals to appropriate outside agencies. The Office Manager oversees and directs financial processing of license remittances and recreational-use fees; provides administrative support to the Regional Supervisor; manages schedules and logistics for headquarters meeting rooms; supports planning and logistics for regional, Citizen’s Advisory Council meetings, etc.
The Office Manager independently manages multiple priorities and deadlines, maintains reliable follow-through, communicates proactively, and exercises sound judgment in day-to-day operations. The position requires strong situational awareness to recognize emerging issues, changing priorities, sensitive dynamics, and potential operational, facility, visitor, or workplace-safety concerns, and to take appropriate action or elevate matters when needed.
The Office Manager manages regional records, procurement, inventory, and the appropriate disposal of obsolete equipment. The position supports administrative processes associated with MEPA, permitting, public comment, Commission meetings, Parks Board meetings, and other public-facing or regulatory work. The Office Manager applies agency policies and procedures consistently; handles financial, personnel, and other sensitive information with discretion; and demonstrates sound stewardship of public resources.
This position builds productive working relationships across divisions, programs, work units, and regions. The Office Manager brings a collaborative, agency-wide team mindset, recognizing that effective regional operations rely on shared ownership, timely communication, and a willingness to support colleagues beyond traditional organizational boundaries. The position requires professional communication, constructive problem solving, and the ability to work effectively with a wide range of personalities and perspectives. The Office Manager contributes to a positive, inclusive, and cohesive regional culture by valuing diverse viewpoints, supporting employee success, and providing effective supervision, mentorship, and team building.
Minimum Qualifications (Education and Experience)\:
The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent to a bachelor’s degree in Business administration and at least 3 years of job-related experience.Other combinations of education and experience will be considered on a case-by-case basis.
Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.
State of Montana is the state government responsible for public administration and services across Montana. State agencies deliver healthcare, transportation, natural resources, public safety, regulation, education support, taxation, and other public programs. It serves residents, businesses, local governments, visitors, communities, and public institutions throughout Montana. Its operating model centers on departments and agencies operating under elected leadership, public law, budgets, civil-service systems, and statewide infrastructure. Teams work across public administration, healthcare, engineering, technology, finance, regulation, public safety, and community services. Teams support coordinated daily delivery.
Administrative & Executive Assistance (1)